This is a back-office, non-client-facing role focused on inbox control, project admin, Smartsheet updates, and general coordination that keeps 10–20+ concurrent projects moving. Core Responsibilities include Inbox & Task Flow, Project Admin & Tracking, Light Bookkeeping Coordination, and General Ops Support.
The Executive Assistant (EA) plays a pivotal role in ensuring the smooth execution of company operations, leadership alignment, and executive efficiency. This position requires a proactive, detail-oriented, and highly organized individual who can anticipate needs and manage complex schedules. The ideal candidate thrives in a fast-paced, high-growth tech or legal-tech environment and can handle multiple priorities with precision and discretion.
As a Scheduling & Staffing Specialist, you will coordinate caregiver assignments, ensuring every reservation is filled efficiently and professionally. This role requires exceptional organizational skills, strong communication abilities, and a proactive mindset. While the primary focus is on real-time scheduling and caregiver coordination, administrative and operational support will be provided during downtime.
Handle day-to-day admin that keeps leadership focused, including calendar & scheduling, inbox management, travel & logistics, executive comms & admin, and partner support. Operate with minimal supervision and excellent judgment.
You will be the operational backbone for OCV leadership, managing calendars, communications, travel (limited), and coordination with OCV companies and founders. You will own the organizational systems and document management that we use to launch and support OCV companies including new company setup activities and founder onboarding logistics. You will use AI to streamline processes and to automate repetitive administrative workflows.
You will help support the Wirecutter Advertising Operations team by ensuring the seamless execution of our partnership campaign with a large-sized tech brand. This work directly contributes to maintaining our guides with the best buying options for our readers and highlighting the value of our partnerships. We are looking for a high level of comfort working in a collaborative team environment.
We’re hiring an Operations Coordinator to support the day today execution of key internal programs at TwelveLabs. You’ll help drive forward initiatives that touch nearly every part of the company - from event logistics and internal planning to contractor management and compliance documentation. This is a role for someone who brings organization, clarity, and energy to everything they touch. You get excited about solving operational puzzles, keeping people on track, and turning chaos into calm.
Be the first line of support for Sprinters in the field via Slack, phone, and ticketing systems. You will troubleshoot real-time operational issues—everything from tech issues to supply hiccups to tricky addresses. Communicate clearly and empathetically, building trust and confidence with Sprinters. You will also track and document field challenges to identify patterns and process improvement.
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support the day-to-day operations of our flexible accommodation business. The ideal candidate will play a key role in ensuring smooth communication across teams, managing administrative workflows, and providing outstanding support to our clients and partners.